The Bigger Picture: Visual Archives and the Smithsonian
Posts tagged with: Conservation
- Mark your calendars, Fall 2015 - The Smithsonian hopes to open the Arts and Industries Building to host special events. [via Washington Post]
- The American Library Association released their State of America's Libraries Report for 2014. [via InfoDocket]
- New technology embraced in the past leads to unitended consequences as paintings conservator, Dawn Rogala, discovers that the cause of cracks in some mid-century paintings was the result of artists' use of newly available at the time commercial paints in their works. [via The Torch, SI]
- Getting dirty - April is National Garden Month and the Smithsonian Gardens has a website, Community of Gardens, that hopes to serve as place for people to share their stories about their gardens. [via Smtihsonian Gardens blog]
- The Archive of Recorded Poetry and Literature debuted on Library of Congress website this week. [via InfoDocket]
- An important question: "Where is my flying car?" gets answered for the time being as the dream is still very much alive. [via AirSpace blog, NASM]
- The Papers of Abraham Lincoln project to identify, image, transcribe, annotate, and publish all documents written by or to Abraham Lincoln during his lifetime; [via InfoDocket]
- The journey of digital collections from donor to repository as told by the Library of Congress. [via The Signal: Digital Preservation, LC]
- In case you haven't visited your local public library lately, hopefully the video below will inspire you to check it out! [via InfoDocket]
- Acquisitions of note - The Library of Congress acquired 500 images from the collection of Robin Stanford of Houston which depict a Civil War era United States and slavery and Yale's Beinecke Library and the Library of Congress acquired the Meserve-Kunhardt Collection of more than 73,000 items that document American history from the Civil War through the end of the nineteenth century and record the rise of photography as an common practice. [via Washington Post and InfoDocket]
- Check out the beta version of the redesigned records section of The National Archives (United Kingdom), Help With Your Research, which is streamlined into eleven new categories to help researchers find what they are looking for. [via The National Archives blog]
- The art and science of conservation at the Freer|Sackler Galleries. [via The Guardian]
- New York City is on display in an online gallery of over 900,000 historical images of the city. [via Open Culture]
- Going to great lengths - The Frontier Nursing Service helped provide medical services for pregnant mothers and their babies who otherwise were at risk of death or serious medical complications. [via O Say Can You See? blog, NMAH]
Dealing with items of an unusual shape or size is a perpetual difficulty for archives. Some collections consist of a wide variety of objects with different housing needs, but need to be kept together for provenance reasons. Items that are too small or too large both pose problems, but these storage difficulties can be mitigated by careful handling, or by sorting and housing different-sized items based on their size where possible.
Extremely difficult-to-handle formats also occasionally come in that need custom housing to be safely stored and accessed. One recent example is Accession 09-296 - Office of the Secretary, Strategic Planning Records, 2009, a collection of six rolls of oversize drawings done by Lynn Carruthers of Global Business Network, a scenario planning company that assists organizations in extrapolating and preparing for possible future events. These drawings are graphic recordings of strategic planning sessions for the Smithsonian held in March and April of 2009 under the direction of Secretary G. Wayne Clough, which ultimately resulted in the formation of the Smithsonian Grand Challenges, a framework that shapes the current strategic outlook of the Smithsonian.
These rolls, one for each workshop or planning session, consist of several sheets of large drawing paper, each of slightly different dimensions. While the majority of each roll is usually comprised of sheets that are close in size to one another, there are frequently outliers that are either significantly shorter in the rolled dimension (horizontal) or somewhat longer.
The preferred storage method for oversize rolled or folded items is often flat storage; however, these drawings far exceed the footprint available in the flat storage cabinets at the Archives, and this option was immediately discarded. The simplest solution would have been to keep the drawings rolled, place them in archival cardboard tubes, and send them to the Archives' offsite storage facility at Iron Mountain. Unfortunately, the drawings are too tall to fit in the tubes and Iron Mountain only stores enclosures of standard dimensions, necessitating a custom housing that would remain in the Archives onsite storage.
The drawings were first given a strong support base - archival-quality (pH-neutral, acid-free, buffered) cylindrical cores; for extra stability and to protect the bottom of the rolled drawings, these were attached to square feet cut from corrugated archival board with preservation-friendly hot glue. The drawings were then wrapped around the cores, linen tape was tied around each roll, and descriptive labels were created and placed beneath the ties.
A custom two-piece box was made from more corrugated board to house and protect all six rolls. The lower portion consists of two pieces attached with the hot glue at mitered flaps; a rectangular piece finishes off the bottom for a level base, and another rectangle placed between the bottom flaps gives a flush interior surface for the rolls to rest upon. A lip to support the lid was created from a strip of corrugated board and adhered around the exterior surface. The lid consists again of two main pieces, assembled in the same way as the lower tray, and finished with a rectangular piece on top. All pieces were pre-scored to ensure clean folds.
Time will tell whether this housing solution functions as well as hoped. Though the cores with their stabilizing feet are sturdy enough, because they are unusually tall they remain prone to wobbling, which makes moving the entire box difficult. At the moment, it is envisioned that only one or two rolls will be removed for a researcher because of how cumbersome they are, leaving the remainder in their box in the designated storage location. While this solution was not ideal, it is effective and was an excellent opportunity to experiment with custom enclosures.
Though this collection is an unwieldy one, it provides a valuable snapshot of the beginning of Secretary Clough's tenure, and documents his desire to provide the Smithsonian with a clear vision for its future as a repository of the United States' cultural heritage. As Secretary Clough's plan continues to shape the direction of the Institution, it may be that succeeding secretaries will revisit the origins of the Grand Challenges by studying these drawings, and be inspired with new ideas for the future.
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