Institutional History Division
Remote Off-Site Storage Project
Appendixes
A. SIA Organizational Chart for FY 1999
B. Volume of Holdings Summary
C. Chart of Volume Growth
D. Sources of Holdings
E. Records Center Services
F. Reference Service Statistics
G. "Research in Progress" Lecture Series
H. Publications of SIA Staff and Associates
I. Publications Using SIA Holdings
Ellen V. Alers attended the Mid-Atlantic Regional Archives Conference (State College, PA) in May 1999. At MARAC, Alers completed a one day course on the "Introduction to Records Management and chaired a session on, "Building on Past Practices: Documenting Our Own Institutional History." In June 1999, Alers received training in the TRIM (EDMS) software system, participated as a judge in the annual History Day competition at the University of Maryland, and received training in MS Access software.
During July and August, Alers supervised intern Jennifer Gunter during the survey of the director's files in the Freer Gallery of Art and Gunter's preparation of a folder list of the Gallery's Central Files. Alers received a training course in NOTIS in July. During August and September, Alers received training from the Division's Reference Team on techniques needed for reference. In September, Alers began chairing the SIA's strategic planning sub-group on access.
Alan L. Bain met with archivists Kazuya Tominaga and Masatoshi Sakugawa and administrator Mi Ga Takeshi, Okinawa Prefectural Archives, to discuss the archival program at the Smithsonian Archives; the Japanese archival community's view of institutional records and manuscript collections; and the Okinawa Archives interest in the National Archives and Records Administration's holdings of the United States Civil Administration of the Ryukyu Islands records. He met with Frans Koks, a student studying for his archives certificate at Algonquin College, Canada, to discuss the operational functions of a museum archives. Bain served on the United States Geological Survey History Project Advisory Committee. He attended the Library and Museum Archives Institute (Wilbraham, MA) in June 1999, where he was involved in the planning and program development for the Institute in 2000.
Marc V. Barrow, Jr., former IHD fellow, was awarded the Book Prize from the Forum for the History of Science in America for his book, A Passion For Birds: American Ornithology after Audubon, based in part on his research at SIA.
Catherine A. Christen, Research Collaborator at SIA, continued her research on the history of tropical biology field stations. She served on the program committee for the American Society for Environmental History's 2000 Conference (Tacoma, WA), and commented on a panel on local and international conservation issues at the 1999 ASEH meeting (Phoenix, AZ). She spoke at The George Washington University's Department of Geography Speaker Series on "Conserving Corcovado: Tropical Field Science and Costa Rican National Parks" in September 1999, integrating her research on Costa Rican and Panamanian field stations. She presented a paper, "Rites of Passage: Field Research and Conservation at the Smithsonian Tropical Research Institute in Panama," at a roundtable on "Natural Places, Unnatural Ideas? Representations of Nature in Tourism, Tropical Field Studies, and Conservation," at Princeton University, sponsored jointly by the Latin American Studies Program and Department of Ecology and Evolutionary Biology. At the biennial meeting of the International Society for the History, Philosophy, and Social Studies of Biology (Oaxaca, Mexico) in July, she contributed a paper on "Tropical American Field Science and the Smithsonian Institution: Agendas for Research and Conservation, 1964-1980."
William E. Cox attended the Society of American Archivists (Washington, DC) workshop on "Copyright and Fair Use for Archivists," in October 1998.
Kathleen Dorman attended the annual meeting of the Association for Documentary Editors (St. Louis, MO) in October 1999. She also served as a member of the ADE's Finance Committee.
Fynnette Eaton served as the Treasurer for the Local Arrangements committee for the Fall MARAC meeting (Washington, DC). She chaired the SI Archives Task Force on Disaster Preparedness and served as Secretary for the Smithsonian Institution Archives and Special Collections Committee.
Jane R. Glaser, Research Associate of SIA, attended a meeting of the International Council of Museums (ICOM) Training Committee (ICTOP) (London, England), July 3 - 10, 1999. At the meeting Glaser provided short remarks on topics relating to sustainable development.
Edie Hedlin hosted and gave presentations in July and August, 1999, to Chinese archivists who visited Smithsonian Institution Archives as part of the University of Maryland's United States-China Archival Exchange Program. She gave a lecture on the Smithsonian's first Capital Campaign in January, 1999, as part of the Research in Progress lecture series. She served on the Society of American Archivists' Fellows Selection Committee, and wrote and presented a new fellow's citation at the Society's annual meeting in August, 1999. Hedlin prepared a review of Thrackray, John C., A Guide to the Official Archives of The Natural History Museum, London for publication in Isis. She continues to serve on the Board of the Hagley Museum and Library, and the Governing Council of Rockefeller Archives Center.
Pamela Henson served as delegate and Paul Theerman as alternate to the Smithsonian Congress of Scholars. Henson served on the planning committee for the annual meeting which focused on "Searching for Research at the Smithsonian." Henson served on the Smithsonian's Community Committee, revised their constitution and bylaws, and was given responsibility for organizing support for a "Smithsonian Workers" component of the Year 2003 Folklife Festival. Henson was appointed to the Smithsonian Distinguished Lecture Series Committee, charged with establishing guidelines and selecting the first speaker for the Smithsonian Distinguished Research Lecture in the spring of 2000. Henson joined the steering committee of the Forum for Material Culture, an interdisciplinary group which focuses on research with objects of material culture.
For the Oral History Association, Henson served as vice-chair of the Publications Committee and on a task force which completed revision of the society's Principles and Standards and Evaluation Guidelines. She attended the annual meeting (Buffalo, NY) in October 1998, chairing a session on electronic publication of oral history interviews.
Henson attended the annual meeting of the History of Science Society (Kansas City, MO) in October 1998, where she chaired a session on patronage of nineteenth century natural history. She served on the Society of History in the Federal Government Nominating Committee (SHFG) and was appointed to the SHFG's prize committee.
Michael Horsley attended the National Archives and Records Administration's Preservation Conference in March on "Alternative Archival Facilities," and the Smithsonian Center for Materials Research and Education's RELACT series "Preservation of Paper-based Collections." He attended the MARAC Spring meeting and participated in workshops "Preserving Photographs in a Digital World" and "Move-Related Preservation Issues."
Deborah Y. Jeffries served as the Smithsonian Institution Archives coordinator for the Combined Federal Campaign.
Bruce Kirby attended the SAA workshop "Copyright and Fair Use for Archivists (Washington, DC) in October 1998 and the MARAC meeting (State College, PA) in May 1999, where he presented a paper on "Archival Certification: The First Ten Years."
Michele Lee participated on the Smithsonian Institution Women's History Month Planning Committee from November 1998 through March 1999. She attended MARAC conferences (Washington, DC) in November 1998 and (State College, PA) in May 1999.With some of her colleagues, Lee gave a lecture on records management to the staff of the National Museum of the American Indian in November 1998, and coordinated and led a discussion on acquiring and appraising personal papers of scientists between her colleagues and curators and scientists from NASM and the Smithsonian Astrophysical Observatory. In August 1999, Lee gave a talk on records appraisal to visiting archivists from China and in September 1999, she presented a lecture on archival records to the entire staff of the National Portrait Gallery. Lee attended TRIM software and SIRIS/NOTIS in-house training sessions.
Albert E. Moyer, Research Associate of SIA and Chair of the Department of History at Virginia Tech, was an invited speaker at the Royal Institution of Great Britain during its bicentenary celebrations and the 200th anniversary of Alessandro Volta's announcement of the production of electricity by chemical means. At the April 1999 conference on the theme of the history of electricity, jointly sponsored by the Royal Institution, The British Society for the History of Science, and the History of Technology group of the Institution of Electrical Engineers, Moyer presented a paper titled, "Mr. Faraday, Professor Henry, and the Hunt for Electromagnetic Induction." In March 1999, Moyer was an invited speaker at another commemorative gathering, the 150th anniversary of the Nautical Almanac division of the U.S. Naval Observatory (Washington, DC). He participated in the history session of this three-day Sesquicentennial Symposium, presenting a paper titled, "Simon Newcomb at the Nautical Almanac Office." During 1999, Moyer began a three-year term on the advisory editorial board of Isis, the international journal of the History of Science Society.
Clifford M. Nelson, SIA Research Collaborator and Chief, History Project, United States Geological Survey, presented a paper at the Geological Society of America annual meeting (Toronto, Canada), October 1998, on "The Health of USGS Science: NAS Membership as One Measure."
Alyssa Pease attended the National Archives and Records Administration's Preservation Conference in March on "Alternative Archival Facilities," and the Smithsonian Center for Materials Research and Education's RELACT series "Preservation of Paper-based Collections." She attended the MARAC Spring meeting and participated in workshops "Preserving Photographs in a Digital World" and "Move-Related Preservation Issues."
Pedro M. Pruna-Goodgall, Research Collaborator of the SIA, Smithsonian Institution Latino Programs Visiting Fellow, and Senior Researcher of the Cuban Academy of Sciences (Havana, Cuba) completed his visiting fellowship supported by the Latino Affairs Program. He continued his research on the history of Smithsonian/Cuban scientific relations, focusing on the 1970s and 1980s, and presented a paper on this topic at the Smithsonian International Center in the fall. In July, he presented a paper, "Homo cubensis and Continental Affinities," at the biennial meeting of the International Society for the History, Philosophy, and Social Studies of Biology (Oaxaca, Mexico). In May, he presented a lecture on "Felipe Poey and Science in Cuba during the 19th Century," at the Cuban Pugwash Committee. He also initiated planning for a Cuban/Smithsonian conference honoring Felipe Poey to be held in Havana in January of 2000.
Marc Rothenberg attended the annual meeting of the Society for the History of Technology (Baltimore, MD) in October 1998, and secured several leads to collections previously unknown to the Joseph Henry Papers Project which may contain Joseph Henry documents. Rothenberg attended the annual meeting of the History of Science Society (Kansas City, MO) in October, where he chaired a session on the history of 19th and 20th century astronomy. He also served as the Treasurer, member of the Executive Committee, and Chair of the Committee on Finances for the History of Science Society, and as a referee for its journal, Isis. He was Editor of the newsletter News and Views for the Forum for the History of Science in America.
Rothenberg represented the SI Archives at the History of Science and Technology Fellowship Selection Committee for the Office of Fellowships and Grants and continued to serve on the SI Archives Disaster Task Force, reviewing its final report. Rothenberg continued to serve as a member of the History Project Advisory Committee of the U.S. Geological Survey.
James A. Steed met with the staff of the Yale University Manuscript and Archives Division in January 1999 to discuss the impact of changing methodology on arrangement and description of archival collections. He also represented the Archives on the Smithsonian SIRIS Users Group.
Kae Takarabe, Short-term Visiting Fellow and doctoral candidate at the University of Nagoya (Japan), presented a paper on Smithsonian influence on the creation of natural history museums in Japan at the annual meeting of the History of Science Society (Kansas City, MO) in October 1998.
William G. Tompkins chaired a panel discussion on "Stolen Cultural Property Issues" at the Department of Interior conference on "Partnership Opportunities for Federally-Associated Collections." Tompkins also taught at The George Washington University Museum Studies Program spring semester course on practical applications of collections management. Tompkins continued to serve as an advisor and faculty member for the annual workshop on the management of museum collections, sponsored by the Center for Museum Studies.
Tompkins continued to serve as the Smithsonian representative on the Interagency Federal Collections Working Group, and served on the Steering Committee for the second conference "Partnership Opportunities for Federally-Associated Collections" (San Diego, CA). Tompkins served as a member of the Joint Financial Management Improvement Program Working Group for reporting Stewardship Land and Heritage Assets on the Consolidated Financial Statements of the U.S. Government. He also served as an advisor to the Department of Defense during their effort to standardize DOD stewardship reporting requirements.
Tompkins continued to serve on the Smithsonian Registrars' Council, the Archives and Special Collections Council, and the Collections Information System Management Committee. Tompkins served on the Board of the Registrars Committee of the American Association of Museums and as Reprints/Publications Coordinator of the RC-AAM. Tompkins represented the NCP at the American Association of Museums annual meeting (Cleveland, OH), the American Law Institute and American Bar Association Course of Study "Legal Problems of Museum Administration"(Seattle, WA), and the "Second Conference on Partnership Opportunities for Federally-Associated Collections"(San Diego, CA).
Michael E. Willens received training in HTML coding during FY 1999.
Kathleen Williams attended the Fall 1999 annual meeting of the Society of American Archivists (Pittsburgh, PA) and participated in the pre-conference all day session on revising the SAA manual on museum archives. This special session was sponsored by the Museum Archives Section of SAA and hosted by the Andy Warhol Museum. Williams attended the Fall 1998 meeting (Washington, DC) and the Spring 1999 meeting (College Station, PA) of the Mid-Atlantic Regional Archives Conference. She served on the local arrangements committee for the Fall meeting and continued to serve throughout the year on MARAC's publications committee.
Williams participated in NARA II's "Symposium on Research of Holocaust Era Assets" (College Park, MD). She served as a ballot counter for the Academy of Certified Archivists 1999 officer elections. She attended meetings of Smithsonian SIRIS members, SIRIS Managers (by invitation), Forum on Material Culture, and Research in Progress lectures. Williams received training in NOTIS system cataloging, Horizon system searching and cataloging, and TRIM (EDMS) software.
Smithsonian Institution Archives || Archives Division
Institutional History Division || Joseph Henry Papers Project
National Collection Program