This accession is restricted for 15 years from the latest date of records (2002). Restrictions will be lifted at the beginning of the calendar year 2018. Access to restricted collections requires explicit permission from the transferring office or donor. Contact the SIA Reference Staff for further information (call 202-633-5870, or email OSIAREF@osia.si.edu).

This accession includes the records of C. Austin Matthews and Keith M. VanderBrink, Executive Assistants, respectively, to the Under Secretary for Finance and Administration; and Claire L. Muldoon, Planning Officer. Materials include correspondence, memoranda, and notes documenting Smithsonian budget issues, fundraising, computer information systems, fellowships and awards, contracts, facility planning, employment, grants, fundraising, and the accessibility program. Also includes meeting agendas and minutes; statistical reports; committee information; office performance statements and goals; cost proposals; and survey data.

Box 1 of 6

C. Austin Matthews Files

• Secretary's Goals, 2000-2001
• OUSFA Goals, 2000
• Service Goals, 2000
• Budget, 2001
• Source 402 Funding Explanations, 2000 [three folders]
• Outstanding Commitments, 2000
• Smithsonian Business Ventures: Budget, 2000
• Smithsonian Business Ventures: Budget, 2001 [two folders]
• Smithsonian Budget, 2001-2002
• Items of Increase, 2000-2002
• Allocations, FY 2000-2001
• New Financial System, 2000
• Briefing Book, 2000
• Smithsonian 150th Anniversary Deficit, 2000
• Reprogramming, FY 2000-2001
• Organization Structure and Coding, 2000
• Congressional Activities re: Smithsonian Budget, 2000
• Average Salary Costs, 2000
• Endowment Information, 2000
• Year End, FY 2000
• Major Projects, 2000
• Trust Actuals, FY 2000
• Fundraising Costs, 2000
• Impact Statements, 2001-2002
• FY 2003 Budget Formulation, 2001-2002
• January Budget Templates, 2001
• Spring Budget Templates, 2001
• Actuals by Unit, FY 2000
• R&R/Construction Funds (Hiring Staff)
• Secretary Heyman Materials
• Secretary Small: Directive, 2000
• Current Finance Issues, 2000
• Major Museum Funding, FY 2000
• Alterations and Modifications Program, 2001
• NASM/NMAI Projects, 2001
• KPMG Consulting Contract, 2000
• NAPA Study, 2000
• Smithsonian Astrophysical Observatory: Fellowships, 1999
• Smithsonian Institution Archives, 2000
• Space Issues, 2000
• Victor Building, 2000 [two folders]
• Woodrow Wilson International Center for Scholars
• Regents: Audit & Review Committee, 2000
• Regents: Finance & Investment Committee, 2000 [two folders]
• Regents: September Presentation, 2000

Box 2 of 6

• Finance and Administration Management Team: Efficiency Work Group, 2000-2001
• Finance and Administration Management Team: Matrix, 2000
• Finance and Administration Management Team: Management Information System, 1999-2001 [three folders]
• Finance and Administration Management Team: Workload Data, 2000-2001
• Finance and Administration Management Team: Unit Naming Opportunities, 2001
• Development: Corporate Sponsorship, 2001
• Development Analysis, 1999-2001
• Smithsonian Business Ventures: Data, 2000-2001
• Smithsonian Business Ventures: Financial History, 2001
• Information Technology: Current Issues, 2000
• Information Technology: IRM Pool Distribution, 2000-2001
• Information Technology: Enterprise Resource Planning (ERP), 2001
• Information Technology Roadmap 2000-2002
• Human Resources: Current Issues, 2000
• Human Resources: Competitive Areas, 2001
• Human Resources: Transit Pass, 2000
• Human Resources: Merit Pay/Severance Policy
• Smithsonian Turnover Statistics, 2001
• Office of Contracting: Assessment and Plan, 2000
• Office of General Counsel, 2000-2001
• Facilities: Current Issues, 2000
• Facilities: Delivering Effective Facility Services, 2000
• Facilities: OPS Outsourcing, 2001
• Museums and Facilities: Critical Assessment and Improvement Objectives
• Smithsonian Institution Libraries, 2000
• Accessibility Program, 2000
• Education Survey, FY 2001
• Fellowships and Awards, 2000
• Grant and Contract Information, 2000-2001
• Office of Inspector General: Recommendations, 2000-2002
• Indirect Cost Proposals
• Equal Employment Opportunities Data (confidential), 2000-2001 [three folders]

Box 3 of 6

• Equal Employment Opportunities Data (confidential), 2000-2001
• Hewitt Employee Survey Information, 2000 [two folders]
• Executive Search Firm, 2000
• Chief Financial Officer Candidates, 2000 [two folders]
• Chief Technology Officer Candidates, 2000
• Facilities Officer, 2001
• Director of Diversity Initiatives Search, 2000 [two folders]
• Nancy Gwinn/Smithsonian Institution Libraries: Goals and Objectives, 2000
• Carolyn Jones/Office of Human Resources: Goals and Objectives, 2000
• Dennis Shaw/Chief Technology Officer: Goals and Objectives, 2000
• John Huerta/Office of General Counsel: Goals and Objectives, 2000
• Rick Rice/Office of Physical Plant: Goals and Objectives, 2000
• Alice Maroni/Office of International Relations: Goals and Objectives, 2000
• Peoplesoft Customer Connection, 2001
• OUSFA Proposed Meeting Schedules
• NMAH Strategic Framework, 2000
• Organization Charts: EPS, Commerce Department, Dept. of Justice, etc.
• OUSFA Call for Budgets, FY 2002/03
• IRS/Congressional Justification, FY 2001
• Expenses by Program, FY 1999
• OUSFA Call for Plans, FY 2001-2002 [two folders]
• Smithsonian Sources and Uses of Funds, 2000
• Budget Estimates, FY 1999-2001
• Budget Decisions: Federal and Trust Sources, FY 2002/03
• Budget Reductions: Federal and Trust Sources, FY 2002 [two folders]

Box 4 of 6

• Budget Reductions: Federal and Trust Sources, FY 2002
• Budget Decisions: Federal and Trust Sources, FY 2001-2002
• OUSFA First Quarter Review, FY 2001
• Performance and Strategy Plan, FY 2001
• Planning and Budget Process, FY 2001 [two folders]
• Planning and Budget Process, FY 2000
• Under Secretary for Science: Budget, 1999-2002
• International Art Museums Division: Budget, 2000-2001
• OUSFA Budget Templates, 2001-2002 [two folders]
• Under Secretary for American Museums and National Programs: Budget, 2000 [two folders]
• Science Performance Plans, c. 2000
• OUSFA Office Budgets, 2000
• Smithsonian Council Meeting, 2001
• Improved Efficiency of Smithsonian Operations, 2000
• OUSFA Call for Plans, FY 2001-2002
• OUSFA Budget Planning, c. 2000 [two folders]
  Budget, 2000-2001:
• Smithsonian Astrophysical Observatory
• National Zoological Park
• Smithsonian Center for Materials Research and Education
• Office of Fellowships and Grants
• National Science Resources Center

Box 5 of 6

• Smithsonian Environmental Research Center
• Smithsonian Tropical Research Institute
• National Museum of Natural History
• Smithsonian Institution Press
• Office of Sponsored Projects
• Hirshhorn Museum and Sculpture Garden

Keith M. VanderBrink Files

• Office of Exhibits Central, 2001
• OFEO Customer Survey, c. 2001
• National Academy of Public Administration Report, 2001
• Facilities Integration Initiative, 2001-2002
• Enterprise Resource Planning System, 2001-2002
• Committees and Councils, 2001
• Regents Meeting, January 2001
• Duplicating Branch, 2002
• Wageworks Commuter Option Plan, 2002
• Capital Planning Board, 2000-2002
• Office of Contracting/Office of the General Counsel, 2001-2002
• Office of Museum Support Services, 2002
• OUSFA Management Team, 2001-2002
• AA/PG Library Space Planning, 2002
• Program Codes, FY 2000
• Office of Imaging, Printing and Photographic Services, 2001
• Smithsonian Institution Archives, 2001
• Suitland Master Plan, 2001
• Admission Fee System, 2001
• Secretary's Town Meetings, 2001
• Gifts/Grants Breakdown, 2001-2002
• Smithsonian Productions, 2001
• Buyout Initiative, 2001
• Office of Protection Services, 2001-2002 [two folders]
• Office of Sponsored Projects: Overhead/Indirect Costs, 2001
• Federal Reductions, 2001-2002
• Trust Fund Budget Reductions, 2001 [two folders]
• Smithsonian Business Ventures, 2001
• Information Technology: Support Costs, 1997-1999
• Patent Office Building: Oversight Board, 2001
• NASM: Hazy Center Oversight Board, 2001
• Modernizing the Smithsonian's Infrastructure, 2001
• OUSFA Performance Report, FY 2001
• SI Telecommunications Strategic Plan, September 2001
• CFO Strategic Plan, 2001
• Budget, FY 2002/03 [two folders]

Box 6 of 6

• Miscellaneous/General Expenses Budget, 2001-2002
• OUSFA Trust Fund Allocations, FY 2002
• Trust/Central Source Funding, 2001
• Trust/Central Reduction, FY 2002
• Federal/Trust Statistics, 2001-2002

Claire Muldoon Files

• OUSFA Management Team Meetings, 2000-2001
• Management Information System, 2000 [three folders]
• Smithsonian Space Use, 2000

Contact us at osiaref@si.edu

Revised: June 3, 2003