Smithsonian Institution Archives

Finding Aids to Official Records of the Smithsonian Institution

Record Unit 394
Assistant Secretary for Administration,
Records, 1972-1982

By Gerald J. Rosenzweig


Historical Note

Descriptive Entry



HISTORICAL NOTE

On August 15, 1976, Secretary Ripley appointed John F. Jameson Assistant Secretary for Administration. The title itself has been used in different ways at different times in the Institution's history. For a fuller understanding of its use, researchers should consult record units 137 and 175. In this instance the incumbent was the successor to the Under Secretary as the Secretary's principal lieutenant.


DESCRIPTIVE ENTRY

These records document the creation and work of the Office of the Assistant Secretary for Administration, the Secretary's chief deputy and operations officer of the Institution. Some records from the Office's administrative predecessor, the Office of the Under Secretary, are included as well. Researchers should note that the Assistant Secretary's functions passed to the Office of the Under Secretary, recreated in 1982.

The records document the work of the Assistant Secretary as chief operating officer of the Institution, with special responsibility for budgetary and planning issues. The records also document early developmental stages of offices and programs which later became permanent administrative entities, such as the Museum Support Center, the Cooper-Hewitt Museum, the National Air and Space Museum, and the Quadrangle project, or which were later terminated, like the National Armed Forces Museum Advisory Board.

Box 1 of 26
Folder1   Transcripts of Proceedings: In the matter of: The disappearance of Miss AnneAbraham in Labrador. Transcript booklets: November 11, 15, 16, 17, 19, 1976and January 7, 1977
Folder2   Audits, Office of, CY 1976
Folder3   Associates, CY 1976
Folder4   Arts & Industries Building, CY 1976
Folder5   Anacostia Neighborhood Museum, CY 1975-76
Folder6   Administrative Officers Council, CY 1975_76
Folder7   Accounting Division, CY 1976
Folder8   Barney Studio House, CY 1974_76
Folder9   Bicentennial of the American Revolution, CY 1975_76
Folder10   Budget, FY1977
Folder11   Budget, CY1975_76
Folder12   BMD implementation group, 1974_75_76
Folder13   Building Managers Council, CY 1976
Folder14   Center for the Study of Man, CY 1975_76
Folder15   Chesapeake Bay Center for Environmental Studies, CY 1975_76
Folder16   Computer services, CY 1976
Folder17   Cooper_Hewitt Museum, CY 1975_76

Box 2 of 26
Folder1   Division of Performing Arts, CY 1976
Folder2   Equal Opportunity Office, CY 1976
Folder3   Executive Committee meeting minutes, CY 1976
Folder4   Facilities Planning and Engineering Services, CY 1975_76
Folder5   Folklife Festival, CY 1976
Folder6   General Counsel , CY 1975_76
Folder7   Hirshhorn, CY 1975_76
Folder8   Management Analysis, Office of, CY 1975_76
Folder9   Monthly program report, CY 1976
Folder10   Museum of African Art, CY 1975_76
Folder11   Museum of Man, CY 1974, 1975, 1976
Folder12   Museum Programs, CY 1975_76
Folder13   Museum Support Facility, CY 1976
Folder14   Museum Shops, CY 1975_76
Folder15   National Air and Space Museum 1976
Folder16   National Collection of Fine Art, CY 1975_76
Folder17   National Gallery of Art, CY 1975_76
Folder18   National Museum Act, CY 1975_76
Folder19   National Museum of Natural History, CY 1975_76
Folder20   National Park Service, CY 1975_76
Folder21   National Portrait Gallery, CY 1975_76
Folder22   Parking (employee), CY 1975_76
Folder23   Parking (Mall), CY 1976

Box 3 of 26
Folder1   Personnel, CY 1976
Folder2   Photographic Services, CY 1975_76
Folder3   Plant Services, CY 1975_76
Folder4   Press, CY 1976
Folder5   Publications Review Board, CY 1975_76
Folder6   Public Affairs, CY 1975_76
Folder7   Public Service, CY 1975_76
Folder8   Renwick, CY 1975_76
Folder9   Science, Asst. Secretary for, CY 1975_76
Folder10   Smithsonian Council, CY 1976
Folder11   Space, CY 1976
Folder12   Smithsonian Institution, CY 1975_76
Folder13   Smithsonian Magazine, CY 1974, 1975, 1976
Folder14   Smithsonian Research Foundation 1974_75_76
Folder15   Smithsonian Science Information Exchange, CY 1975_76
Folder16   Smithsonian Tropical Research, CY 1975_76
Folder17   South Yard, CY 1976
Folder18   Special events, CY 1975_76
Folder19   Supply Division, CY 1975_76
Folder20   Treasurer, CY 1976
Folder21   White House, CY 1976
Folder22   Woodrow Wilson Center, CY 1974_76

Box 4 of 26
Folder1   Academic Studies, Office of 1974_76
Folder2   Admission charges July_December 1972
Folder3   Annual Report
Folder4   Archives, Smithsonian 1973_76
Folder5   Arts and Industries Building, CY 1975
Folder6   Associates, Smithsonian Society of, CY 1975
Folder7   Audits, Office of, CY 1975
Folder8   Awards 1973_75
Folder9   Budget, FY1976
Folder10   Carrousel, CY 1974
Folder11   Child care center fy 1975
Folder12   Commons, CY 1975_76
Folder13   Contracts, CY 1975_76
Folder14   Correspondence procedures
Folder15   Development, Office of, CY 1975_76
Folder16   Elementary and Secondary Education, Office of, CY 1975
Folder17   Equal Opportunity Office, CY 1975
Folder18   Executive Committee, CY 1975
Folder19   Exhibits, CY 1975
Folder20   Fine Arts & Portrait Gallery, CY 1974_76
Folder21   Folklife Festival, CY 1975
Folder22   Freer Gallery of Art, CY 1975
Folder23   Hillwood, CY 1975
Folder24   Information Systems Division, CY 1975
Folder25   Johnson_Sea Link, CY 1975
Folder26   Mall, CY 1975_76
Folder27   Kennedy Center, CY 1975_76
Folder28   Monthly program report, CY 1975
Folder29   "Week_at_a_Glance" (appointments calendar book), 1973

Box 5 of 26
Folder1   Museum Programs, Office of, CY 1975
Folder2   Museum Support Facility, CY 1975
Folder3   National Air and Space Museum, CY 1975
Folder4   National Armed Forces Museum Advisory Board, CY 1974_75
Folder5   National Museum of History and Technology, CY 1975
Folder6   Office of Management and Budget, CY 1975_76
Folder7   Organizational charts 1972__
Folder8   Parking (Mall), CY 1975
Folder9   Performing Arts, CY 1975
Folder10   Radiation Biology Lab, CY 1974_75
Folder11   Reading is FUNdamental 1973_74
Folder12   Regents, CY 1975
Folder13   Regional museums, Arkansas July_December 1972
Folder14   Registrar (July_December 1972), CY 1975
Folder15   Seminars, Office of, CY 1974_75
Folder16   Smithsonian Astrophysical Observatory, CY 1975
Folder17   Smithsonian Council, CY 1975
Folder18   Smithsonian Institution Travelling Exhibition Service, CY 1975
Folder19   South Yard, CY 1975
Folder20   South Yard, CY 1974
Folder21   Space, CY 1975
Folder22   Space, CY 1974
Folder23   Support Activities, office of, CY 1974_75
Folder24   Treasurer, CY 1975
Folder25   Under Secretary 1973_74
Folder26   Press, SI, CY 1975
Folder27   National Zoological Park, CY 1975
Folder28   Personnel, CY 1975

Box 6 of 26
Folder1   Academic Studies, office of FY 1977
Folder2   __________, CY 1978
Folder3   Administrative Officers Council
Folder4   Anacostia Neighborhood Museum, CY 1977_78
Folder5   A&I Building, CY 1977
Folder6   Audits, CY 1977
Folder7   Awards, CY 1976_77_78
Folder8   Barney House, CY 1977_78
Folder9   Base Analysis 1977_78
Folder10   Chesapeake Bay Center for Environmental Studies, CY 1977
Folder11   Collections Management, CY 1976_77
Folder12   Congressional Contacts, CY 1975_76_77
Folder13   Executive Committee, CY1977
Folder14   Exhibits, CY 1976_77
Folder15   Facilities Plng & Eng Svcs, CY 1977_78
Folder16   Folklife Festival, CY 1977
Folder17   Forward Planning Process
Folder18   General Counsel, CY 1977
Folder19   Hirshhorn, CY 1977_78

Box 7 of 26
Folder1   Horticulture, Office of Fy 1976_77
Folder2   Legislation, CY 1975_76_77
Folder3   Libraries, Smithsonian, CY 1975_76_77
Folder4   Management & Analysis, Office of, CY 1977
Folder5   Natl Air and Space Museum, CY 1977_78
Folder6   National Capital Planning Commission, CY 1975_76_77
Folder7   National Museum of History and Technology, CY 1976_77
Folder8   National Portrait Gallery, CY 1977
Folder9   Office of Symposia and Seminars, CY 1978
Folder10   Parking, CY 1976-77
Folder11   Personnel, CY 1977
Folder12   Performing Arts, CY 1976_77
Folder13   Photo Services, CY 1977_78
Folder14   Plant Services, CY 1977
Folder15   SI Press, CY 1977_78
Folder16   Monthly Program Report, CY 1977
Folder17   Protection Services, CY 1975_76_77
Folder18   Public and Congressional Affairs, CY 1976_77
Folder19   Public Services, CY 1977
Folder20   Publishing, Book, CY 1979

Box 8 of 26
Folder1   Radiation Biology Lab, CY 1976_77
Folder2   Regents, Board of, CY 78
Folder3   __________, CY 77
Folder4   Research Awards Review Panel, CY 78
Folder5   Seminars, CY 1977_78
Folder6   Smithsonian Astrophysical Observatory, CY 1976_77
Folder7   Smithsonian Council, CY 1977_78
Folder8   Smithsonian Institution, CY 1977_78
Folder9   STRI, CY 1977
Folder10   South Yard, CY 1977
Folder11   Space, CY 1977
Folder12   Support Activities, CY 1976_77
Folder13   Telecommunications, CY 1977_78
Folder14   Travel Regulations
Folder15   Treasurer, CY 1977_78

Box 9 of 26
Folder1   Union Matters, CY 1976_77_78
Folder2   Woodrow Wilson Center, CY 1977_78
Folder3   Zoo, CY 1976_77
Folder4   Archives of American Art, 1977_79
Folder5   Associates, CY 1977_78
Folder6   Audits, CY 1978_79 Budget Fy 1980
Folder7   Budget Matters, CY 1978
Folder8   Chesapeake Bay Center, CY 1978_79
Folder9   Computer Services, CY 1977/78
Folder10   Contracts, CY 1977_79
Folder11   Cooper_Hewitt 1977_78
Folder12   Division of Performing Arts, CY 1977_79
Folder13   Equal Employment Opportunity, CY1977_78

Box 10 of 26
Folder1   Executive Committee, CY 1978_79
Folder2   Exhibits, CY 1978_79
Folder3   Five_year Plan 1980_84
Folder4   Folklife Activities, CY 1978_79
Folder5   General Accounting Office, CY 1978_79
Folder6   Inaugural, CY 1977
Folder7   International Environmental Programs
Folder8   Management Analysis Office, CY 1978
Folder9   Museum of African Art, CY 1977_78
Folder10   Museum Programs 1977_79
Folder11   National Capital Planning Commission, CY 1978
Folder12   National Museum of History and Technology, CY 1978_79
Folder13   National Museum of Natural History, CY 1977_78
Folder14   National Park Service, CY 1977_78
Folder15   Parking, CY 1978
Folder16   Performing Arts, CY 1978_79
Folder17   Personnel January_June 1979
Folder18   Personnel, Jan-Jun, 1979

Box 11 of 26
Folder1   Personnel, CY 1978
Folder2   Plant Services, CY 1978
Folder3   Monthly Program Report, CY 1978
Folder4   Protection Services, Office of, CY 1978_79
Folder5   Public Affairs, CY 1977_79
Folder6   Regents, CY 1979
Folder7   Renwick Gallery, CY 1977_79
Folder8   Restoration and Renovation, CY 1978
Folder9   Science Matters, CY 1977_79
Folder10   SI Building, CY 1975_77
Folder11   Smithsonian Astrophysical Observatory, CY 1978_79
Folder12   Smithsonian Tropical Research Institute, CY 1978
Folder13   Smithsonian Year

Box 12 of 26
Folder1   Space, CY 1978
Folder2   Special Foreign Currency, CY Program
Folder3   Support Activities, CY 1978_79
Folder4   Treasurer, CY 1979
Folder5   Under Secretary, Office of, CY 1975_77
Folder6   Vehicles, Smithsonian (Including Cars, Shuttle, London Bus)
Folder7   Woodrow Wilson Center, CY 1979
Folder8   Zoo, CY 1978
Folder9   1972 Week_at_a_glance
Folder10   1974 Daily Reminder
Folder11   1975 Standard Diary
Folder12   Administrative Officers Council, CY 1978_79
Folder13   A&I Building
Folder14   Audiovisual, CY 1977_79
Folder15   Building Managers Council, CY 1977_80
Folder16   Business Management, CY 1979_80
Folder17   Computer Services, CY 1979
Folder18   Congressional Contacts, CY 1978_80
Folder19   Development, Office of, CY 1977_80
Folder20   Energy Conservation
Folder21   Equal Opportunity, CY 1979

Box 13 of 26
Folder1   Equal Opportunity, CY 1980
Folder2   Exhibits, CY 1980
Folder3   Facilities Planning, CY 1979_80
Folder4   Fellowships and Grants, CY 1978_80
Folder5   Financial Reports Fy 1980
Folder6   Foreign Currency, 1976
Folder7   General Counsel Fy 1978_79
Folder8   Management Analysis, CY 1979
Folder9   Metrication, CY 1979
Folder10   Miscellaneous
Folder11   Museum Support Center, CY 1977
Folder12   __________, CY 1978
Folder13   __________, CY 1979

Box 14 of 26
Folder1   Fort Hill Site, CY 1973_74
Folder2   Administrative Systems Division Study November 1970
Folder3   Popular Publishing
Folder4   National Capital Planning Commission, CY 1979_80
Folder5   Office of Management and Budget, CY 1977_78
Folder6   Parking, CY 1979
Folder7   Pennsylvania Avenue Development Corporation, CY 1976_80
Folder8   Personnel July_December 1979
Folder9   Personnel, CY 1980
Folder10   Press, CY 1979_80
Folder11   Program Report, CY 1979
Folder12   Public and Congressional Information, CY 1978_80
Folder13   Public Service, CY 1978_80
Folder14   Publishing, CY 1978_79
Folder15   Radiation Biology Laboratory, CY 1978_79
Folder16   R&R, CY 1979

Box 15 of 26
Folder1   Smithsonian Research Foundation, CY 1977
Folder2   __________, CY 1978_80
Folder3   Solar Energy, CY 1977_78
Folder4   South Garden, CY 1978_79
Folder5   Supply Services, CY 1977_79
Folder6   Treasurer, CY 1980
Folder7   Union Matters, CY 1979
Folder8   Zoo, CY 1979
Folder9   Daily Reminder 1976
Folder10   Miscellaneous Papers
Folder11   Labor Relations
Folder12   Aircraft/Boat, CY 1979/80
Folder13   ADP Groups, 1979/80
Folder14   Anthropological Film Archive, CY 1977_79

Box 16 of 26
Folder1   Auxiliary Activities, CY 1979/80
Folder2   Budget, FY 1981
Folder3   Collections Management, CY 1978_80
Folder4   Computer_Services, CY 1980
Folder5   Equal Opportunity, July_Dec. 1980
Folder6   Executive Resources Board, CY 1979/80
Folder7   Five_Year Plan, FY 1981_85
Folder8   Miscellaneous, CY 1979_80
Folder9   Museum of African Art, CY 1979_81
Folder10   Museum Support Center, CY 1980
Folder11   Office of Management & Budget, CY 1979
Folder12   Ombudsman, Smithsonian, CY 1977_80
Folder13   Paid Parking, CY 1979

Box 17 of 26
Folder1   Performance Appraisal, CY 1979
Folder2   Personnel, July/December 1980
Folder3   Photo Services, CY 1979
Folder4   Program Report, CY 1980
Folder5   Protection, CY 1980
Folder6   Regents, CY 1980
Folder7   Smithsonian Council, CY 1979_80
Folder8   South Quadrangle, CY 1980
Folder9   Space, CY 1979_80
Folder10   Special Events, CY 1977_80
Folder11   Supply Services, CY 1980
Folder12   Supply Services: Consolidated Report of Smithsonian Institution Contracts, 1974-1975-1976

Box 18 of 26
Folder1   Training, CY 1979_80
Folder2   Travel, CY 1979_80
Folders3-4   Daily Reminders, CY 1977 & 1978
Folder5   Anacostia Museum, CY 1979_81
Folder6   Anthropological Film Ctr., CY 1980_81
Folder7   Asst. Secy./Administration, CY 1978_81
Folder8   Associates, CY 1979_86
Folder9   Audits, CY 1980_81
Folder10   Awards, CY 1979_81
Folder11   Budget, FY 1981
Folder12   Budget Matters, 1980_81
Folder13   Business Management, CY 1981_82
Folder14   Chesapeake Bay Center, CY 1980_31
Folder15   Collections Mgmt., CY 1981
Folder16   Computer Services, CY 1981_82
Folder17   Conservation. CY 1978_80
Folder18   Contracts _ Relatives of SI Personnel., CY 1979_81
Folder19   Contracts _ CY 1980_81
Folder20   Copy Machines _ CY 1980

Box 19 of 26
Folders1-2   Equal Opportunity _ CY 1981
Folder3   Executive Committee, CY 1980_81
Folder4   Executive Resources Board, CY 1981
Folder5   Facilities Services, CY 1979_81
Folder6   Financial Reports, FY 1981
Folder7   Five_Year Plan _ FY 1982_86
Folder8   General Counsel, CY 1980_81
Folder9   General Services Admin., CY 1981
Folder10   Horticulture, CY 1978_81
Folder11   Info. Resource M_mt.. CY 1981
Folder12   Legislation., CY 1978_81
Folder13   Libraries', CY 1978_81
Folder14   Management Analysis Office, CY 1980_81
Folder15   Miscellaneous, CY 198l
Folder16   Museum Programs, CY 1980_1981
Folder17   Museum Support Center, CY 1981

Box 20 of 26
Folder1   NASM. CY 1979_81
Folder2   Natl. Capital Planning Comm, CY 1981
Folder3   Natl. Museum/American History, CY 1980_81
Folder4   Natl. Museum/Natural History, CY 1979_81
Folder5   Natl. Park Service, CY 1979_80
Folder6   Ofc of Management and Budget, CY 1980_81
Folder7   Paid Parking, CY 1980_81
Folder8   Parking, CY 1980_81
Folder9   Payroll/Personnel System, CY 1981
Folder10   Performing Arts, CY 1980
Folder11   Performance Appraisal, CY 1980_81
Folder12   Performance Appraisal_ Admin. Units, CY 1980_1981
Folder13   Personnel, CY 1981
Folder14   Photo Services, CY 1980_81

Box 21 of 26
Folder1   Plant Services _ CY 1979_81
Folder2   Program Report, CY 1981
Folder3   Protection, CY 1981
Folder4   Public & Cona. Information, CY 1981
Folder5   Public Service, CY 1981
Folder6   Publishing, CY 1980_81
Folder7   Radiation Biology Lab, CY 1980_81
Folder8   Regents, CY 1981
Folder9   R&R, CY 1980-1981
Folder10   Safety & Health, CY 1972_81
Folder11   Science Matters, CY 1980_81
Folder12   Smithsonian Astrophysical Obs., CY 1980_81
Folder13   Smithsonian Council, CY 1981
Folder14   Smithsonian Science Info. Exchange _ CY 1977_81
Folder15   Smithsonian Institution, CY 1979_81
Folder16   Smithsonian Year, CY 1980_81
Folder17   STRI, CY 1979_81

Box 22 of 26
Folder1   South Quadrangle, CY 1981
Folder2   Space, CY 1981
Folder3   Supply Services, CY 1981
Folder4   Training, CY 1981
Folder5   Travel,_ CY 1981
Folder6   Treasury, CY 1981
Folder7   Union Matters, CY 1930_81
Folder8   Visitors/'Hours, CY 1978_81
Folder9   Women's Council, CY 1972_81
Folder10   Word Processing, CY 1980
Folder11   Zoo, CY 1980-1981
Folder12   Appointment Books, CY 1979 and CY 1980
Folder13   Aircraft/Boat _ CY 1981_82
Folder14   Anacostia Museum _ CY 1982
Folder15   Audio_Visual _ CY 1980_82
Folder16   Audits _ CY 1982
Folder17   Auxiliary Activities _ CY 1981_82
Folder18   Awards _ CY 1982

Box 23 of 26
Folders1-5   Budget _ CY 1982 (5 folders)
Folder6   Budget Matters (Federal), FY 1982
Folder7   Budget Matters (Trust Fund), FY 1982
Folder8   Care _ CY 1982
Folder9   Child Care Center _ CY 1981_82
Folder10   Development Office _ CY 1982
Folder11   Energy Conservation _ CY 1981_82
Folder12   Equal Opportunity _ CY 1982 (2 folders)

Box 24 of 26
Folder1   Executive Committee _ CY 1982
Folder2   Executive Resource Board _ CY 1982
Folder3   Exhibits _ CY 1981_82
Folder4   Facilities Services _ CY 1982
Folder5   Facilities Use _ CY 1980_82
Folder6   Fellowships and Grants _ CY 1981_82
Folder7   Financial Reports _ CY 1982
Folder8   Five_Year Plan _ FY 1983_87
Folder9   Folklife _ CY 1981_82
Folder10   General Counsel _ CY 1982
Folder11   History and Art _ CY 1982
Folder12   Information Resource Mgmt. _ CY 1982
Folder13   Legislation _ CY 1982
Folder14   Libraries _ CY 1982
Folder15   Management Analysis _ CY 1982
Folder16   Miscellaneous _ CY 1982
Folder17   Museum of African Art _ CY 1982
Folder18   Museum Programs _ CY 1982
Folder19   Museum Support Center _ CY 1982
Folder20   National Capital Planning Comm. _ CY 1982
Folder21   National Museum of American History CY 1982
Folder22   National Museum of Natural History CY 1982
Folder23   Office of Management and Budget (OMB) _ CY 1982

Box 25 of 26
Folder1   Ombudsman, CY 1981_82
Folder2   Overtime, CY 1979
Folder3   Overtime and Comp Time _ CY 1982
Folder4   Parking _ CY 1982
Folder5   Payroll/Personnel System _ CY 1982
Folder6   Performing Arts _ CY 1982
Folder7   Personnel _ CY 1982
Folder8   Photo Services _ CY 1982
Folder9   Plant Services _ CY 1982
Folder10   Program Report _ CY 1982
Folder11   Protection _ CY 1982
Folder12   Public and Congressional Info. _ CY 1982
Folder13   Public Service _ CY 1982
Folder14   Radiation Biology Lab _ CY 1982
Folder15   Regents _ CY 1982 R & R _ CY 1982
Folder16   Safety and Health _ CY 1982
Folder17   Science Matters _ CY 1982
Folder18   Silver Hill (Fire Dept.) _ CY 1982
Folder19   STRI _ CY 1982
Folder20   Smithsonian Council _ CY 1982
Folder21   SSIE _ CY 1982
Folder22   Smithsonian Year _ CY 1982
Folder23   Special Events _ CY 1982
Folder24   South Quadrangle CY 1982

Box 26 of 26
Folder1   Space _ CY 1982
Folder2   Supply services CY 1982
Folder3   Telecommunications _ CY 1982
Folder4   Training _ CY 1982
Folder5   Union Matters _ CY 1982
Folder6   Treasurer _ CY 1982
Folder7   Travel _ CY 1982
Folder8   Visitor/Hours _ CY 1982
Folder9   Webb Fellowship _ CY 1982
Folder10   Women's Council _ CY 1982
Folder11   Workers Compensation _ CY 1982
Folder12   Workyears _ CY 1981_82
Folder13   Zoo _ CY 1982
Folder14   Appointment Book _ CY 1981


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