Smithsonian Institution Archives
  • Collections
  • Services
  • Smithsonian History
  • About
  • Education
  • Blog
  • Forums
  • Press
  • Audiences
  • Donate

The Bigger Picture: Visual Archives and the Smithsonian

Just what is an archives, anyway?

by Jennifer Wright on October 5, 2010

This month, the Smithsonian Institution Archives, along with many other archives across the Smithsonian and around the nation, will be celebrating American Archives Month. The purpose of this celebration is "to raise awareness about the value of archives and archivists." We write a lot about what an archivist does on this blog, but, for those of you who don't know and are afraid to ask:  Just what is an archives, anyway? First of all, unbeknownst to most word processors, "an archives" is a grammatically correct phrase. "Archives" is one of those words that can be either singular or plural, though it is relatively common to drop the "s" when referring to the singular. "Archives" can refer to a collection of archival materials, the facility in which the materials are stored, or the organization that collects and maintains them. For the purposes of this post, I'm going to focus on archives as collections. An archives is not a random grouping of material—rather it is a set, or multiple sets, of materials with a common bond. The materials may have been created by the same person or organization or they may have different creators, but they relate to the same topic. Some examples of what your personal archives might look like, Photo courtesy of Jennifer Wright. More importantly, an archives is the result of intention. Several memory cards of photographs that you haven't found time to sort, or a bunch of birthday cards that you haven't gotten around to recycling is not automatically an archives. An archives is a group of materials that someone intentionally decided was unique and had enduring value. To truly be an archives, someone must also make a commitment to preserving those materials in a meaningful way. Is this the image that pops into mind when you think of an archives? Off-site archival storage previously used by the Smithsonian Institution Archives, 2008, Photo courtesy of Jennifer Wright. Many people hear the word "archives" and immediately picture a facility, often an image of a dark, dusty room, probably in an attic or basement, with rows of shelves full of old and fragile boxes and volumes. But, whether you realize it or not, I'm betting you have one or more archives of your own. Do you create photo albums or scrapbooks or put only select images on a photo-sharing site? Do you save every card you've ever received from your grandmother, but don't even think twice about getting rid of those holiday cards with pre-printed signatures? Perhaps you keep programs for every play and concert in which your child participates. Or maybe you have a box of ticket stubs for every concert you've been to. An archives doesn't have to be large and official and it doesn't have to be of scholarly interest. It can simply be a collection of selected materials that evoke special memories from your own life. So this October, I invite you to learn all about what we in the archival profession do and I hope that you'll be able to apply some of that knowledge to maintaining, preserving, or even creating your own personal archives. You can ask Smithsonian archivists, conservators, and historians questions about your home collections on Thursday, October 21st, 10 am to 5 pm, on Facebook, or on Friday, October 22nd, 10 am to 5 pm in Washington, D.C. Learn more here.

Categories: What Gets Saved
Tags: Archive, Event, Archives Month
Comments: View 2 comments, or Give us yours!
All comments are moderated and subject to approval. Further information is available in The Bigger Picture’s Commenting Guidelines.

Comments (2) – Leave a comment

June Schumacher

A friend has been the recipient of the life-time archives of a family member - a person who is well known in some circles. He has asked me to help him make some decisions on what to do with them/how to sort them etc. Can you recommend some basic books on how we can get started on this project?

Thank you, June E. R. Schumacher

June Schumacher August 20, 2012 at 9:44 am
  • reply
Jennifer Wright

I specialize in institutional records and am not familiar with publications that may specifically address personal papers. The Society of American Archivists publishes the Archives Fundamentals Series which provides introductions to basic archival functions. The target audience is professionals and students so they may be more detailed than you're looking for. A local historical society or library with special collections may be able to provide you with better recommendations. Also, if the archives will be donated, the staff of the recipient organization would likely be willing to provide guidance as well.

Jennifer Wright August 21, 2012 at 2:22 pm
  • reply

Leave a comment

The content of this field is kept private and will not be shown publicly.
  • Web page addresses and e-mail addresses turn into links automatically.
  • Lines and paragraphs break automatically.

More information about formatting options

CAPTCHA
This question is for testing whether you are a human visitor and to prevent automated spam submissions.
By submitting this form, you accept the Mollom privacy policy.

Produced by the Smithsonian Institution Archives. For copyright questions, please see the Terms of Use.

Stay in touch!

Facebook Twitter Flickr YouTube SlideShare
Join our eNewsletter

About

Connecting you to America’s past with a behind-the-scenes exploration of the Smithsonian’s history, treasures, and the challenges that Archives face preserving collections. More details...

Smithsonian on Flickr Commons

Topics/Tags

  • See Here (611)
  • American History (542)
  • Science (429)
  • Archive (329)
  • Cities/Places (277)
  • Exhibitions (234)
  • Web/Tech (210)
  • Photo History (189)
  • Link Love (153)
  • Politics/Government (153)

Blog Roll

All Smithsonian blogs
American Historical Association Blog
American Institute of Conservation Blog
Archives Next
Archives of American Art
Around the Mall
Field Book Project
Hanging Together
Library of Congress Blogs
National Archives (US) Blogs
National Museum of American History, O say can you see?
Smithsonian Collections Blog
Smithsonian Libraries
Teaching American History

Categories

  • Collections in Focus (988)
  • What Gets Saved (337)
  • Behind the Scenes (212)
  • Smithsonian History (134)

Recent Posts

  • See Here: 5/17/2013
  • Link Love: 5/17/2013
  • Weird and Wonderful: The Surprising Mrs. Hilda Hempl Heller
  • Women in Science Wednesday: Anne Hagopian
  • Sneak Peek 5/15/2013

Monthly Archive

  • May 2013 (20)
  • April 2013 (26)
  • March 2013 (26)
  • February 2013 (26)
  • January 2013 (28)
  • December 2012 (26)
  • November 2012 (28)
  • October 2012 (32)
  • September 2012 (26)
  • August 2012 (31)
  • July 2012 (26)
  • June 2012 (27)
  • May 2012 (27)
  • April 2012 (27)
  • March 2012 (28)
  • February 2012 (27)
  • January 2012 (26)
  • December 2011 (31)
  • November 2011 (28)
  • October 2011 (35)
  • September 2011 (31)
  • August 2011 (35)
  • July 2011 (41)
  • June 2011 (43)
  • May 2011 (33)
  • April 2011 (40)
  • March 2011 (43)
  • February 2011 (35)
  • January 2011 (36)
  • December 2010 (42)
  • November 2010 (40)
  • October 2010 (44)
  • September 2010 (37)
  • August 2010 (39)
  • July 2010 (38)
  • June 2010 (37)
  • May 2010 (42)
  • April 2010 (44)
  • March 2010 (47)
  • February 2010 (40)
  • January 2010 (39)
  • December 2009 (43)
  • November 2009 (34)
  • October 2009 (11)
  • September 2009 (11)
  • August 2009 (12)
  • July 2009 (14)
  • June 2009 (10)
  • May 2009 (12)
  • April 2009 (14)
  • March 2009 (10)
  • January 2009 (1)
Smithsonian Institution Archives
eNewsletter Facebook Twitter Flickr Historypin YouTube SlideShare Browsealoud
Smithsonian Institution
  • Privacy
  • Copyright
  • Contact