The Bigger Picture: Visual Archives and the Smithsonian
Clean Sweep in the New Year: Organizing Digital Photos
Digital photography has made it much easier to capture special moments in our lives. Folks who carry camera phones can always be ready to point and shoot everything from an impromptu family football game to a carefully staged portrait of folks in matching sweaters. There is no longer the need to worry about having only two shots left on a roll of film during the school play or coming back from the drive-through Fotomat or drugstore with fuzzy prints.
The holidays provide great opportunities for lots of picture taking. As the season is winding down, now can be the perfect time to organize recent digital images you’ve made, while events and memories are still fresh in your mind.
Some tips:
- Make the time. Set aside an afternoon or evening to focus on your digital images.
- Transfer them to your computer from your phone or digital memory card. Quite often you only need to connect your camera to your computer to conduct a step-by-step transfer to it. There also are a variety of image software programs to do this on a PC or Mac. These programs can manage your images by date, location, or name, and provide editing functionality such as sharpening, cropping, and red-eye removal.
- Be aggressive about deleting bad images. Delete blurred, duplicate, or unwanted photos. This can be done on the camera before you transfer pictures to the computer or after. If you do this on the camera, you don’t have to worry about the need to delete an image twice.
- File names. Photos usually import into computers with a string of letters and numbers that is part of the camera’s default naming standard such as DSCN0070.JPG and provide no description about the images themselves. Some newer cameras do allow you to set some of the naming formats. Consider renaming the set of images to something more meaningful. Some options include the date, the name of the person or event or some combination of all of them. I recommend at least including the date in some manner. 122010_1.jpg 122010_2.jpg Max122010_1.jpg Max122010_2.jpg NewYears122010_1.jpg NewYears122010_2.jpg Another option is to group the images into named folders within the 'My Pictures' folder on the computer or within the image management program. In some instances you can use batch processes to name the files and/or folders. Be consistent once you adopt a naming standard.
- Metadata (data about data). Some programs also provide the option to add keywords and other information about an image. Facial recognition is another feature with some packages that allow you to assign the name to a person and the program will match up other photos of that person in your files (it is not perfect and will select other people in some instances). This additional data can make searching easier.
- Multiple copies. Even if you do not plan to print out your images, you can store copies with an online photo sharing service and share them with others.
- Print out the best ones. I still believe in printed images, and there are a number of physical stores or online photo printing companies that will create prints
- Backup. Don’t rely only on the images stored on your computer or device. While you may have the images on a photo sharing site mentioned above, also keep copies on CDs, external hard drives, or thumbdrives. And don’t forget about these backups either as you change hardware and software. Investing a little time now to organize this year’s holiday memories will pay off in the future.
Comments (6) – Leave a comment
Lynda, We agree! Setting aside the time to tackle this kind of project in the New Year is important. And we’d like to share a few more tips on how to better organize your digital memory collection. It may seem overwhelming but with a little guidance getting organized can be manageable. Above all, we recommend that people select a method that works for them, build a routine, and get started sooner rather than later. Here are three additional tips we think will help: 1. Get in the habit of transferring your pictures from your camera to your computer as soon as you can; letting them build on the memory card can make the task daunting. 2. Create a well-organized system on your hard disk. Pictures can be saved to folders based on dates, places, people, events, etc. As soon as you put your pictures on your computer file them appropriately. 3. Make it easy on others, too. You touched on using a photo/video site to share images with friends, and this is worth reiterating because it’s much easier to send people to a website to view photos than it is to send an email with a lot of attachments. We have other tips on our blog at http://tinyurl.com/photobuckettips for those who would like more help. Thanks for a good article! Tom Munro CEO, Photobucket
Hi Tom, Thanks for the additional tips. Lynda
Great tips and it is quite daunting. I also wonder how well these things will hold up. I have been diligent enough to move my photos to new computers as I get them but 30 years from now if you have a DVD I wonder if you will be able to read it. You would have great difficulty reading 5 1/4 or 3 1/2 inch disks today. I also have a fair number of slides from my father. They go bad after a certain period but it is difficult to know if they go bad in the real world more quickly than digital photos. My guess is getting digital photos to some cloud based storage that is continually updated will be good but in practice many digital photos will be lost to the ages I am sure. I completely agree with the idea of sharing your photos online. It takes some work but it is fun and helps motivate me to get it done. Though I am about 2 years behind now :-( Here are some of my photos http://curiouscat.com/travels/
Re: Some programs also provide the option to add keywords
I have tried adding key words in CS 3. I seem to have done this successfully. The problem occurs when I try to search the key words. They seem only to apply to the folder in which the file is placed.
What I would like is to add keywords that I can use to search all of my files/folders in my hard-drive, as well as external drives.
I do agree in putting your photos on CD's,thumbnails or external hard drives to back them up, but I really think that they also should be put into albums or storybooks. My grandchildren like nothing better than to look at albums about their parents and themselves when they were younger. There are several kinds of albums, but make sure that they are acid free to preserve your pictures. Thanks for a great article.
Joan Thomson
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